Attendance and Leave

All students are expected to be present in the College on all working days and attend the classes and other activities in full. Only if a student is regular in the class he /she may be able to follow the subjects of study with continuity and can perform at his/her best in his/her academic endeavour.  In order to register for the University examinations and for promotion to higher semester, the student must have a minimum of 75% attendance.

  • Attendance will be taken at the beginning of each class hour.
  • Students who enter the class without permission of the teacher in the class will attract disciplinary action on account of proved misconduct. They are also prohibited from leaving the class room without permission during teaching.
  • Late coming is not allowed; In case of unavoidable circumstances late comers can request the teacher in the class to permit them to sit in the class only after providing satisfactory explanation for being late.
  • Absence during a period(class hour) shall be treated as absence from a session either forenoon or afternoon and if a student is absent for two periods, say one period in the forenoon and one in the afternoon he will not be given any attendance for the day even if he attends the remaining class hours.
  • Leave on account of illness shall be supported by Medical Certificate.
  • Absence of a student without leave application for more than 15 consecutive days, excluding holidays shall entail removal of  his/her name from the rolls and admission registry.
  • Those students who refrain from test papers/End Semester Internal Evaluation shall give explanation in writing to the Faculty Advisor when asked to do so.
  • During the first week of every month, attendance report till the end of the previous month will be published by the Faculty Advisor. Those who have shortage of attendance can become regular and make up for the attendance. Grievances, if any, on the part of the student may be submitted to the Principal in writing. In the matters of attendance and leave sanctioning the Principal’s decision is legally binding and enforceable.
  • When the attendance is less than 75%, the student can apply for condonation of attendance, provided he/she is has a minimum of 65%   The shortage of attendance can be condoned only twice during the entire course subject to the rules and procedures prescribed by the university from time to time.

For every course, 5 marks of internal assessment are set apart for attendance. These 5 marks will be awarded in full to all students who have 90% or more attendance for the respective courses. The marks will proportionately diminish when attendance goes below 90 % (See the table in the next page for distribution of marks corresponding to the percentage of attendance).

Attendance Marks
Less than 75% & Eligible for condonation 1
75-79% 2
80-84% 3
85-89% 4
90-100% 5

In case of an illness or due to unavoidable reasons when leave is required, permission from the competent authority should be obtained. Application for leave should be prepared using the prescribed application forms available at the Departments. The leave application form needs to be recommended by the parent/ guardian / local guardian (warden in the case of hostellers) whose signature is available in the college records. Principal is the sanctioning authority for all applications for leave by students. Application for ordinary leave recommended by the Faculty Advisor should be submitted to the concerned HOD who is competent to sanction leave up to a maximum of 3 days at a time. For periods of leave beyond 3 days, the Principal will be the sole sanctioning authority. When the period of absence is more than 3 days the students has to apply for leave on medical grounds. A medical certificate from a doctor not below the rank of a civil surgeon should invariably accompany the application for leave on medical grounds. All relevant records of illness and medical leave sanctioned should be kept in safe custody by the students and must be produced before the Principal as and when required. Benefits of attendance for a maximum of 10 days in a semester shall be granted to students, who participate/attend University Union activities, meetings of the University Bodies and Extra Curricular Activities, on production of participation/attendance certificate by the University Authorities/Principals as the case may be. But in such cases, condonation will be considered for award of marks for CE.

Application for any leave will not be considered under any circumstances, if submitted after two days from the date of return from leave.

(See the format for Application for Leave in Appendix-II in Downloads)

When leave is sanctioned to a student, the leave form should be shown to the respective faculty members and should be notified in the attendance registers. These days of leave (subject to a maximum of 10% of the number of classes taken by the faculty) will be considered for awarding C E marks also. Once the semester ends, final attendance (including leave already sanctioned) will be published and forwarded to the University. Only those who have a minimum of 75% attendance or eligibility for condonation of attendance will be eligible to register for the examinations. Others will have to repeat the semester by obtaining permission from the University as well as college authorities and paying the required tuition fee as per the rules existing at that time.

The application for condonation of shortage of attendance should be accompanied by documents in support of days of leave already sanctioned to him during the semester. For this, it is essential that leave applications are to be submitted in time, get it sanctioned and kept safely by the students. If leave is not applied in time, condonation application forms will not be recommended by thePrincipal.

 (See the format for Application for Condonation of Shortage of Attendance in Appendix-III in Downloads)